Warehouse Accountant – ACW (Gqeberha) (Port Elizabeth) at Aspen Pharma Group

OBJECTIVE OF ROLE

• To ensure the Management Accounting Systems produce accurate results, which may be used to assist the DC to achieve its maximum financial potential.

KEY RESPONSIBILITIES

Operational Activities:

Accounting Controls

• Adhere to Approvals framework.
• Complete Insurance claim forms and send to Central Finance
• Capex admin and control
• Assist the Distribution Manager in preparing the expense budget and preparing preliminary feasibilities for Capex’s
• Preparation of daily, weekly monthly and annual performance reports
• Assistance with bi –annual stock counts
• Analysis of variances to include Inventory write off’s, Recoveries, Expense analysis, Headcount Analysis in terms of Budget vs. actual, trends and feasibility.
• Forecasting of recoveries and expenses in consultation with the accounting manager and operations leader
• Provide feedback on risk present in the operation
• Manage and control Transport Account =+R2.5 million per month
• Review of accounts. Ensure signed off and approved by Management and send to Central Finance for payment 

Management

• Manage departmental financial, SHE, HR and GMP responsibilities and activities
• Plan, lead, allocate and manage departmental activities, resources and tasks in accordance with agreed budgets, service/delivery targets and daily/weekly/monthly plans
• Establish and maintain appropriate systems for operational management and measurement
• Develop and implement continuous improvement plans and actions
• Manage departmental absenteeism

Supplier Management:

• Communicate and negotiate with suppliers
• Monitor quality standards and identifies performance failures
• Conduct supplier audits and reports on supplier performance
• Manage supplier communications and documents and process flow, including RFIs, RFP, RFQ, and RFB’s
• Resolve supplier issues; maintain working relationships with key suppliers
• Set up new vendors and coordinate with legal to support new contracts; maintain/ update existing contracts
• Identify new suppliers and products in the marketplace
• Vet potential supplier’s capabilities (delivery, quality, services)
• Review insourcing and outsourcing opportunities
• Negotiate with suppliers to carry stock for fast moving items
• Assist in the drafting of specifications as required, and provide advice and guidance to customers on procurement processes
• Review and approve price variances (Order vs Invoice Prices)
• BBBEE and procurement administration

Financial:

• Set Annual Budgets and Quarterly Forecasts
• Meet output requirements, while containing expenditure
• Meet targets on yields and write offs
• Ensure capital expenditure plans are met
• Ensure control and approval of expenses in accordance with the company approvals framework
• Control all inventory in area of responsibility
• Ensure annual stock stakes meet control requirements

Human Resources (Engaging in People Practice)

• Promote diversity, equal opportunity and fair treatment in the workplace
• Execute company EE plan, procedures and targets
• Formulate and execute a Workplace Skills Plan in conjunction with the HR Department
• Manage staff performance through the Company Performance Management program
• Manage staff succession through the company succession planning program

GMP/GWP

• Comply with GMP/GLP requirements as outlined by company SOP’s and written instructions in all tasks and activities
• Ensure that products are produced, tested and stored according to the required SOP’s and documentation
• Complete all records and reports timeously and accurately as described in the relevant SOP’s, protocols and associated documentation.
• Ensure that the required resources, systems and SOP’s are reviewed, authorised and are regularly monitored, adapted and improved to ensure compliance to GMP/GLP regulations/standards and the product licence
• Ensure that environment (facilities and equipment) are maintained to GMP standards
• Ensure that the initial and continuing departmental personnel training is carried out and recorded
• Ensure that records are evaluated and corrected before they are sent to the Quality Department
• Investigate and initiate corrective actions for all quality deficiencies

Health, Safety and Environmental Standards

• Carry out any duty or requirement imposed on the company by the OHS Act and in accordance with your specific SHE appointment
• Ensure that all employees are informed of their scope of authority as contemplated in the OHS Act
• Take full responsibility and necessary measures to ensure that the requirements of the OHS Act are complied with by every person in your employment or on premises under your control where plant and machinery are produced
• Ensure that reasonably practicable steps are taken to identify, manage, eliminate or mitigate any hazard or potential hazards to the safety or health of employees, attached to any work performed, any article or substance produced, processed, used, handled, stored or transported and any plant, machinery which is stored or transported
• Report any unsafe or unhealthy situations to SHE representative or Line Manager
• Report any incident to the SHE representative or Line Manager which may affect your health or cause injury

Requirements
EDUCATIONAL REQUIREMENTS

• Matric
• BCom Degree or equivalent  

KNOWLEDGE & EXPERIENCE REQUIREMENTS

• 2 to 3 Years Management Accounting / Financial Accounting experience
• Knowledge and experience with Budgeting processes
• Financial Performance Packs.
• Computer literate – MS Office and previous accounting package experience (BAAN, SAP or Related ERP system knowledge and experience with Budgeting processes.

SOFT SKILLS AND COMPETENCY REQUIREMENTS

• Interrogating Information
• Making Decisions
• Planning and Organising
• Customer Awareness
• Meeting Deadlines