Triton Express: Key Accounts Administrator at Plennegy Group

RESPONSIBILITIES:

Conducting waybill checking by

• Verifying waybills – online on the Ops System
• Ensuring correct client billing on Ops System, including a review of account billed, service levels, dimensions and mass etc
• Reporting any problems /errors with scanned copies
• Checking Quality of scanned waybills
• Ensure that tax run deadlines are met without exception
• Completing a report on waybills awaiting verification, possible errors and internal accounts, for the purpose of double-checking
• Ensure that verifications reports are cleared timeously as required by Assistant Credit Control Manager

Statements

• Preparations for statements by ensuring tax runs are complete
• Reconciliation of statement to invoices and other relevant documentation
• Inserting statements in envelopes and addressing for delivery and postage

Consolidation by

• Run Provisional Consolidation Report
• Match all waybills that have the same service level, rate type, and load type with the same from site and to site moved on the same day
• Unverify all waybills that do not have sites and needs to be consolidated
• Capture correctly from and to sites for all waybills that need to be consolidated
• Re-verify waybills that were unverified
• Run provisional consolidation report to excel and save as Consol Billing
• Apply consolidation
• Generating of invoices for Consolidated Billing customers

REQUIREMENTS:

• Formal qualifications: Grade 12
• Two / three years debtors experience with invoicing background
• Understanding of basic invoicing practices and procedures
• Computer operation
• MS Word, Excel and Outlook applications at basic level
• Numerical skills
• Operate general office equipment
• Be able to communicate professionally