Supplier Replenishment Administrator – Cape Town HQ at PepsiCo

Responsibilities

• The purpose is to enhance the collaborative working relationship between the supplier (PepsiCo) and PnP in the replenishment space. The primary focus of a Supplier Replenishing Administrator is to improve case fill rate levels while optimizing inventory. This incumbent plays a pivotal role in supporting to manage inventory levels, optimizing stock replenishment processes, and ensuring product availability across the retail network.

Main Accountabilities

• Monitor supplier performance and lead times, proactively addressing any issues to ensure timely delivery of replenishment orders and minimize disruptions to store operations.
• Optimise order quantities to drive supply chain efficiencies (full truck loads , ex factory)
• Ensure that orders are placed before cut off to meet lead times and booking slots provided
• To manage the short-term replenishment cycle with the purpose the enhance the collaborative working relationship between PnP and PepsiCo
• The primary focus will be to improve customer service levels while optimizing inventory levels
• Reviewing the customer forecasts and future demand, and engaging all sales locations to ensure order fulfilment
• Review Pepsico SOH and PnP SOH SKU and flag SKUs that have below 4 weeks cover
• Understanding of production cycles and ordering of DOB lines
• Ensure that discontinued articles are not ordered. Discontinued articles will be identified through their status.
• The Supplier Replenishment Administrator – PnP responsible for the following activities:

Replenishment

• Weekly planning of orders in accordance to booking slots
• Monitor order confirmation and closely liase with Pepsico Planning team on replenishment of Hubs
• Track stock GIT and manage customer feedback
• Review stock levels on KVI lines according to promotional grid on a daily basis and expedite orders on critically low stocks – Working closely with Buyers and Planning team
• Identify opportunities to optimise order quantities to drive supply chain efficiencies
• Manage orders on new innovations (newly listed articles)-Support commercial teams closely manage stock levels in opening weeks

Promotions

• Review orders /quantities before the start of the promotion ,flag risk with PnP Planner and Pepsico KAM/NAM
• Continue evaluating order proposals during the promotion
• Expedite orders where stock levels are critically low
• Flag any stock risks with PnP – this must be confirmed with CC Manager and NAM

Logistics

• Manage delivery issues highlighted transport planning team and communicate failed loads and their impact
• Manage Truck turnaround time across all DCs
• Inventory
• Agree days cover target ranges with the NAM
• Analyse reports and recommend corrective actions:
• Daily out of stocks
• Service level
• Collaborate with cross-functional teams, including logistics, operations, and finance, to develop and implement inventory management best practices and process improvements.
• Out of scope:
• Joint Value creation opportunities – Providing insights to the customer in terms of operational performance derived from data analytics and proposing new policy/policy revision to the customer, which includes presenting these findings in several collaborative MM forums.
• Feedback on fill-rates

Qualifications

Skills and Knowledge:

• Ability to build complex solutions to challenging supply chain problems or opportunities
• Ability to work independently and under pressure
• Supply chain experience which would ideally include; strong understanding of supply chain cost and service performance drivers, understanding of customer supply chain design, cost service and availability performance drivers, understanding of customer relationship models and processes
• Relationship management and influencing skills – both with internal PepsiCo and customer stakeholders across all levels
• Strong communication skills – both written and verbal
• General business acumen
• Sound analytical ability to gain insights from complex performance data and translate into action
• Experience of driving continuous improvement
• Intermediate Excel (this a a pre-requisite for the role)
• Experience in Supply /Demand Planning
• Inventory management principles
• FMCG and retail supply chain knowledge

Personal Characteristics:

• Integrity and trust
• Self-motivation
• Ability to make decisions
• Influence
• Tenacity