Secretary to BUL at Auditor-General of South Africa

Strategic Function

• The role ensures smooth coordination of business processes, facilitates effective communication between the BUL, internal stakeholders, and external parties, and contributes to the timely delivery of strategic and audit-related outputs.
• Support the implementation of (BU) balance score card (BSC) initiatives.

Product Management

Executive Support:

• Manage the BUL’s diary, schedule meetings, coordinate travel arrangements, and ensure seamless logistical support.

Governance & Reporting:

• Assist with the preparation, consolidation, and submission of statutory reports (PFMA, MFMA, and other audit-related reporting) and ensure alignment with organisational compliance requirements.

Documentation & Records Management:

• Draft correspondence, minutes, and action lists; maintain accurate filing systems; and oversee the safe storage and retrieval of sensitive documents.

Project Coordination:

• Track progress of audit-related projects, follow up on deliverables, and escalate risks to ensure deadlines are met.

Office Operations:

• Support the functioning of the HoA office by coordinating with team members, managing workflows, and promoting a culture of efficiency and accountability.
• Confidentiality & Professionalism: Handle sensitive information discreetly and uphold the highest standards of integrity in line with the Auditor-General’s values.

Stakeholder Management

• Maintain effective relations with both internal and external stakeholders.
• Build collaborative relationships with internal and relevant stakeholders.
• Act as the first point of contact for the BUL, screening and prioritizing communications, and ensuring timely responses to stakeholders.

People Management

• Manage own performance to drive productivity.
• Participate and/or take lead in the business unit transformation/culture plans.
• Provide support to the management team with regard to centre management and other people related tasks.

Financial management and operational management

• Ensure compliance to AGSA policies and procedures.
• Ensure compliance with internal processes and procedures.
• Manage supply chain processes within scope of work.

Other responsibilities

• Perform and/or manage other projects, tasks and assignments not stipulated on the Job description as and when required.

Formal Education

• Relevant diploma/degree in Administration, Business Management, or equivalent.

Experience

• Minimum 3 years’ experience in executive or senior administrative support, preferably within an audit or public sector environment.
• Experience in governance and compliance-related reporting (PFMA, MFMA) will be advantageous.

Method of Application
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