Registry Clerk at Gauteng Department of Health

Requirements :

• Minimum requirements: Grade 12 certificate or equivalent. (Standard 10, NQF Level 4, N3). Computer literacy in Excel, MS Word and PowerPoint. Knowledge of data capturing / Administrations.
• Ability to work independently and as a team. Sound verbal and written communication skills. Ability to handle confidential information. ability to work under pressure and, must be prepared to rotate and operate as a reliever to other units within Support Administration Services.
• Knowledge and ability to interpret Regulations, Acts, related DPSA determinations and related legislative frameworks. Applicant should be prepared to undergo medical surveillance.

Duties :

• Adhere and comply with relevant Prescripts relating to Registry Department i.e Acts, and policies. Safekeeping of Records in line with the law, Comply with record Management Acts and PAIA. Perform any other duties delegated by the supervisor. Relieve in other areas/departments when requested by your supervisor. Keeping a database for incoming and outgoing Registry information.
• Dispose absolute documents according to record management act, frank post and collect the mail daily. Photostat, distribute and file the copies of delivered documents. Compile monthly statistics of photocopied documents. Oder and acknowledge stock received for registry departments.
• Retrieve and distribute emails to their respective destinations. Receive, control and dispatch documents to their relevant departments. capturing information on the system as when applicable. Render an effective filling and record management services. Provide an audit trail for easy retrieval during investigations and audits, trace movement of files.
• Maintain record keeping of department. Perform routine clerical duties, Perform other duties as delegated by the Supervisor/Manager. Compliance to confidentiality. Comply with the Performance Management and Development System (Contracting, reviews and final assessment).

Closing Date : 02-12-2025

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