Company: ADvTECH
Industry: Education / Teaching
Deadline: Not specified
Job Type: Full Time
Qualification: Matric
Experience: 1 – 2 years
Location: Gauteng
City:
Field: Administration / Secretarial
Job Title: Receptionist
Duties and Responsibilities:
Campus reception and Switchboard duties
- Create an organised front office environment system (orderly systems, clean, professional and neat).
- Receives and welcomes prospective and current students, parents and guests by greeting and directing them appropriately.
- Builds relationships with students and parents through professional interaction.
- Operates the switchboard by receiving and directing calls promptly , professionally and efficiently and gathers the relevant information(i.e. reason for the call) from the caller to ensure that calls are directed to the appropriate staff member.
- Takes detailed messages when staff members are not available and delivers these messages timeously to the appropriate individuals.
- Deals with queries from students and directs them to the correct departments.
- Assists with intercom instructions.
- Organises the flyers and fact sheets at Reception in a neat and orderly manner and support the Marketing Assistant/s in ensuring that the waiting area and interview rooms are neat and tidy.
General Administrative Support Ad Hoc Duties
- Provides administrative support to various departments as and when required.
- Responsible for preparing, tracking and receiving of campus courier parcels, post and deliveries and notifying the relevant staff member/s promptly regarding collection or delivery updates.
- Receives deliveries for the National office (campus specific) and campus staff and ensures that they are collected or handed to the appropriate individual timeously.
- Supports the Marketing Assistant/s in booking appointments for the Full Time Student Recruitment team and assists with managing their dairies accordingly if required (campus specific).
- Assists with campus events and any ad hoc campus duties as and when required.
Competencies Required:
- Advanced communication- verbal
- Switchboard
- Time management
- Problem solving
- Decision making
- Ability to multitask
- Organisational
Minimum Educational Requirements:
- Minimum of Matric
Minimum Work Experience Requirements:
- Minimum of 1-2 years Reception experience
Additional Requirements:
- Applicant must have reliable transport.
- Applicant must be willing to work flexible hours and on weekends.
