Project Administrator at Teraco

Job Description
PURPOSE OF THE ROLE

• To assist & support the Head of Data Centre Development with daily operational functions & to support the operational team where necessary.

MAIN FUNCTIONS OF THE JOB

Assisting Head of Department

• Diary / Calendar Management
• Logging visitor tickets and receiving visitors through the security process
• Draft expense claims for HOD
• Collating presentations
• Liaising and coordinating activities regarding Ekurhuleni Council
• Coordination of department travel e.g. pre-seating of flights and check in, collections, airport pick ups
• Carrying out background research on projects / suppliers etc and presenting findings
• Organising and attending meetings, and ensuring attendees are well prepared for the meetings

Reporting and Presentations

• Compile and collate, reports
• Compile presentation packs

Administration

• Meeting Minutes of weekly project office meetings
• Filing of internal Documentation, site plans, compliance certificates etc
• Complete and verify with new suppliers the NEW supplier take on Process as per ISO 9001
• Pay and/ or renew SABC TV licences
• Ordering plotter consumables i.e. toner, imaging units etc, and liaising with RBS for support
• Council applications e.g. electricity waiver applications
• Administering new supplier take on process for the department
• Purchase Order requisitions
• Ensuring timeous invoice approval and submission to Finance
• Post office collections and mail distribution

New Property Administration

• Property registration, opening of new rates accounts, new water meter applications
• Environmental Impact Assessment applications and registrations for diesel and electricity
• Town Planning and administration i.e. plan approvals and liaison

Office Duties and Ad Hoc Tasks

• Arranging of informal functions
• Arranging all printing and collating of floor plans and others for DC’s
• Assigned projects are completed on time and to scope
• Managing toilet hire for contractors
• This is an on-site role and will require you to wear PPE when required

Job Requirements
SKILLS REQUIREMENT

• Advanced MS Office proficiency on i.e. Excel, Visio, PowerPoint   
• Attention to detail and self motivated 
• Excellent communication skills
• Active listening — ability to understand requirements
• Proactive problem solver
• Ability to work independently & collaboratively with a team 
• Conducts self professionally, exhibits high levels of tolerance and patience  
• Responsible for continued learning and self-development  
• Own transport essential

QUALIFICATIONS AND EXPERIENCE

• Matric certificate
• Relevant degree or diploma
• 2 Years’ relevant experience