Procurement Manager at Helderberg Personnel

Requirements:

• Relevant Tertiary Education will be advantageous
• Certificate in Procurement or Strategic Sourcing will be an advantage.
• Minimum of 5-8 years’ experience in buying, strategic sourcing, supplier management.
• Strong working knowledge of Sage Evolution.
• Computer literate
• Advanced and working experience in MS Excel.
• Very strong administrator and communicator.
• Very strong team player.
• Hard worker, can work comfortably against deadlines, do well under pressure.
• Creative thinker and problem solver

Duties will include, but not limited to:

Strategic Buying

• Establish a list of approved and preferred suppliers for each material category.
• Ensure that there is more than one supplier for each item.
• Develop alternative suppliers jointly with Technical Operations to eliminate single supplier risks.
• Conduct competitive bids (RFQs) to select suppliers and ensure sign off by the Head of Finance.
• Keep evaluation control documents for audit purposes.
• Develop and maintain supplier relationships, both locally and internationally.
• Track supplier performance and resolve performance issues and/or develop new suppliers.
• Aim to increase local supply and reduce imports to shorten lead-times. Actively put together a priority list and work against this with Technical Operations to demonstrate progress, supply security and lower stock holding.
• Stay closely connected with Technical Product Development and ensure the ordering of spare parts is managed pro-actively for all new cabinets. Spares must always be shipped with the first cabinet consignment.
• Conduct a Total Cost of Ownership study for the top 50 spend items and drive lower year over year cost.

Ongoing buying activities

• Comply with the company Procurement Policy as it relates to financial approval levels.
• On a weekly basis, lead the routine buying process – download stock, outstanding purchase order data, usages etc. from Evolution into Excel and calculate order quantities.
• Meet with critical leaders to evaluate the top 50 items for buying decisions. Review the rest of the items and ensure zero out of stocks.
• Weekly review of minimum stock (safety stock) quantities for the top 50 items. Adjust as needed but avoid obsolete stock and over stocking.
• Actively manage all purchase orders on Evolution. Generate a weekly report prior to the buying process and clean up Evolution outstanding orders to ensure the buying process is effective.
• Expedite outstanding orders daily and act where suppliers fail. Critical to the role is supply security.
• Coordinate with stock control to refine the buying strategy and forecast for high-moving items.

Project Buying

• Comply with the company Procurement Policy as it relates to financial approval levels.
• On an ad-hoc basis, lead the buying of project items required for Full Store Installations with a Waste Heat System. Conduct this with support from Technical Operations.
• On an ad-hoc basis, work closely with Operations to monitor minimum stocks of accessories and other items needed for project installations such as: Shelving, SS Bumpers etc. Review safety stocks and secure supply.
• Expedite outstanding orders daily and act where suppliers fail. Critical to the role is supply security.

Process Improvement/Automation

• Lead the project to expand and develop Evolution to become an automated buying tool.
• Ensure project deliverables are clearly defined and key performance areas aligned with Finance

Closing Date:  2025-12-05

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