Procurement Administrator (JHB North) at Aspen Pharma Group

OBJECTIVE OF ROLE 

• The Procurement Administrator is responsible for identifying and procuring the goods and services that the organization requires from preferred vendors as well as ensuring adherence to procurement, finance policies and procedures in relation to creating purchase orders.

KEY RESPONSIBILITIES

Converting Purchase Requisitions into Purchase Orders

• Converting purchase requisitions into purchase orders within 24 hours where all necessary documentations are attached and all fields are completed correctly. Follow up on approvals according to the approval’s framework.

Receipting Purchase Orders

• Contact internal customers and suppliers to follow up on invoices and proof of delivery on open purchase orders. Once an invoice and proof of delivery is received, the purchase order is receipted.

RFQ- Request for Quote

• Requesting quotes from preferred vendors and awarding received quote based on best price, quality, and delivery terms, on behalf of the business.

Customer Service and Query Resolution

• Respond promptly to emails and have a resolution within 24 hours. Relationship management with internal and external stakeholders.

Monitoring

• Monitor and provide feedback to Senior Procurement Administrator on the requisition report, Approvals and rejected order report.

Requirements
EDUCATIONAL REQUIREMENTS

• Matric
• Degree or diploma qualification an advantage

KNOWLEDGE & EXPERIENCE REQUIREMENTS

• A minimum of 1 years’ experience in a “procure to pay” environment
• Administration experience
• Experience in the pharmaceutical / FMCG industry is preferred

SOFT SKILLS AND COMPETENCY REQUIREMENTS

• Initiative
• Detail orientated
• Multi-tasking
• Results oriented
• Planning and organizational skills
• Proactive
• Responsibility & Accountability
• Flexibility and tolerance for ambiguity
• Capacity for and resistance to stress
• Perseverance, tenacity and resilience
• Good communications skills (written and verbal)
• Active listening skills
• Curiosity / learning agility
• Ethical work ethic
• Information seeking
• Problem-solving and good judgment