Company: ADvTECH
Industry: Education / Teaching
Deadline: Not specified
Job Type: Full Time
Qualification: Matric
Experience: 5 years
Location: Gauteng
City: Pretoria
Field: Administration / Secretarial
Job Title: Personal Assistant To The Principal
Key Purpose Statement
- The personal assistant role was created to provide professional and efficient assistance in the following areas: PA to principal; Function coordinator; General office management; School administration.
Responsibilities Include:
PA to Principal
- Coordinating the principal’s diary
- Taking minutes of confidential meetings with parents
- Coordinating communication between the principal and parents
- Booking of talent reviews meetings (appraisal meetings)
- Various other ad hoc duties as determined by the position, assisting wherever a need may arise.
Function coordination
- Functions to be coordinated from beginning to end
- Manage catering
- Requesting comparative quotes – remaining within budget
- Various other ad hoc duties as determined by the position, assisting wherever a need may arise.
General office management
- Reception desk – telephones
- Staff stationery – orders, deliveries, and stock take
- Staff refreshments – orders, deliveries, and stock take (if needed)
School administration
- Staff daily register
- Coordinating second-hand uniform shop if applicable
- Coordinating school photographs
- Booking of school trips if needed
- Various other ad hoc duties as determined by the position, assisting wherever a need may arise.
HR Administration
- Recruitment, Selection, and Onboarding: Supporting the Principal and management team with all aspects of the recruitment processes
- HR Administration: Ensuring the accuracy and quality of all HR-related documentation and correspondence, e.g. LOA, maternity contracts, financial study assistance agreements, promotion and transfer letters etc
- Data Integrity: Ensuring that relevant processes are in place to guarantee data integrity
- Performance Management/Talent Review Process/Performance Appraisal Process – supporting the principal and management team with the performance management process.
Competencies Include:
Skills:
- Verbal and written communication
- Intermediate technological skills
- People skills
- Time management
- Resourcefulness
- Detail orientated
Behavioural Attributes:
- Reputable
- Confident
- Efficient
- Resilient
- Empathetic
Education Requirements:
- Minimum requirement is Matric
- Computer literacy (MS Office) is essential.
Experience Required:
- Must have a minimum of 5 years’ experience in a similar, busy environment.
- Experience with MS Office, Excellent verbal, written and English communication skills.
