Personal Assistant – Group Human Capital Executive at Fidelity Services Group

Overall purpose of the job: 

• A vacancy exists for Personal Assistant/PA to the Group Executive, based at the Helderkruin Branch. 
• To perform the general secretarial functions to the Group Executive effectively and efficiently. This encompasses handling all operations, projects, documentation/correspondence, filing, office admin, travel arrangements, appointments/meetings, visitors, suppliers/customers, and maintain strictest confidentially in all instances. 

Minimum Requirements 

• Grade 12/Matric. 
• Relevant Qualification will be an advantage. 
• At least 3-5 Years’ experience as a Personal Assistant/Administrator. 
• Ability to work extended hours as and when required. 
• Clear criminal record and no pending cases. 
• Advanced Excel, MS Word and Power Point proficiency. 
• Above average verbal and written communication skills. 
• Ability to resolve conflict effectively. 
• Ability to handle work related stress and work effectively under pressure. 
• Ability to work independently and ability to meet strict deadlines. 
• Highly motivated and enthusiastic. 
• Valid driver’s license with own reliable transport. 
• Ability to travel as and when required. 
• Should reside within the Roodepoort/Krugersdorp Area. 

 Duties & Responsibilities (not totally inclusive): 

• Willingness to learn  
• To coordinate and book all meetings for the Executive, clients, management and one-to-one with individual staff. 
• Minute taking at meetings when required. 
• Ability to engage with stakeholders, board members and Executives and CEO 
• Ensure that agendas and minutes are distributed timeously. 
• Ensure that meetings are coordinated, via email, phone. 
• Ensure accurate minutes of meetings are recorded either on a daily, weekly, or monthly basis. 
• To maintain the Group Executive diary. 
• To type correspondence as and when required. 
• To maintain Group Executive Filing systems. 
• To ensure all outgoing documentation/ is distributed. 
• To screen all documentation/correspondence for the Group Executive, prioritize and obtain required information from all departments. 
• To answer and screen all calls to Group Executive. 
• Control of purchase orders. 
• Engage with external partners and suppliers 
• Ordering of all promotional items/gifts, stationery and printing. 
• Telephonic assistance with any problems/complaints that reach the Group Executive. 
• Give detailed feedback to clients as and when required. 
• To make travel and accommodation arrangements for the Group Executive or other managers. 
• Ensure that travel and accommodation arrangements are within budget. 
• To screen and receive any visitors to the Group Executive office, ensuring clients are comfortable and refreshed. 
• To carry out any ad-hoc functions which the Group Executive may require from time to time. 
• To assist any staff requiring an appointment with the CRO. 

 Attributes: 

• Action orientated 
• Time Management 
• Business Acumen 
• Planning and Organizing 
• Attention to detail 
• Problem Solving 
• Interpersonal Skills 
• Action orientated