Personal Assistant at Hire Resolve

Job Description

• Are you an organized, proactive, and detail-driven professional ready to take on a high-responsibility Personal Assistant role in a fast-paced technical environment? A leading player in the built environment sector is seeking a dynamic Personal Assistant to support its executive team and drive critical administrative and project documentation functions.

Key Responsibilities:

• You will play a crucial role in the smooth operation of the organisation by managing both executive support and project administration, including:
• Maintaining filing systems and databases
• Managing project documentation and ensuring server is current and organized
• Coordinating internal and external meetings, handling calendars and travel
• Responding to Auditor General queries with required documentation
• Liaising with contractors, PSPs, and internal departments for information gathering
• Assisting in recruitment, onboarding, leave tracking, and staff logistics
• Drafting correspondence, reports, and business letters
• Supporting Tender Documentation processes
• Handling ad-hoc office duties, vehicle bookings, and event coordination

What You’ll Deliver:

• High accuracy and attention to detail
• Reliable and timely support for executive and operational functions
• Streamlined documentation and efficient internal processes

Key Competencies:

• Experience in project/programme admin or the construction/engineering industry preferred
• Strong problem-solving, organisation, and communication skills
• Ability to work independently, manage deadlines, and follow protocol
• Professionalism, resilience under pressure, and ethical conduct
• Familiarity with CIDB, PROCSA, Fee Scales, and construction contracts (JBCC/NEC) is advantageous

Experience & Requirements:

• Minimum 2 years in a similar role
• Industry knowledge is a bonus, especially in construction or infrastructure-related projects
• Excellent administrative and communication skills