Operations Executive Assistant to Executive Assistant at Fidelity Services Group

Overview: 

• We are seeking a highly organized and detail-oriented individual to join our team as an Operations Admin Support Assistant. This position offers the opportunity to work closely with the Group CEO and gain valuable experience in executive-level support. The successful incumbent must have experience working in a fast-paced corporate environment ensuring the smooth and efficient running of our day-to-day operations. 

Key responsibilities: 

• Provide administrative support to the group, preparing reports, and handling correspondence. 
• Experience as Personal Assistant.
• Maintain and update operational documents, policies, and procedures. 
• Coordinate and facilitate all operational activities and projects. 
• Handle and route incoming calls and emails related to operations. 
• Assist with inventory management and procurement tasks. 
• Maintain data entry and accurate records on systems. 
• Handle general office tasks, ordering supplies and managing office equipment. 
• Typing of weekly and monthly reports and as per management request. 
• Assisting and resolving branch, client queries. 
• Support to Executive Assistance. 
• Collaborate with senior management to develop long-term operational strategies.
• Assist with all invoices, reconciliations and quotes request.  
• Issuing of PO and Capex’s 
• Ensure all order requests get necessary approvals and authorizations by the relevant Executives. 
• Ensure compliance with company policies and procedures
• Processing and forwarding documentation to finance department for payment. 
• Identify and implement cost-saving measures to optimize operational expenses
• Assist with all filling.  
• Professional typing of all operational correspondence. 
• Provide administrative support to the Executive Assistant to Group CEO. 
• Prepare and edit documents, presentations, and reports. 
• Help coordinate and organize company events, meetings, and conferences. 
• Assist with budget management and expense tracking. 
• Liaise with internal and external stakeholders on behalf of the Executive Assistant. 
• Handle confidential information and maintain discretion at all times. 

Qualifications: 

• Bachelor’s degree in business administration or a related field preferred. 
• Proficient in Microsoft Office suite (Word, Excel, Outlook) 
• Strong organizational skills with the ability to prioritize tasks and meet deadlines 
• Excellent written and verbal communication skills 
• Ability to work independently and as part of a team 
• Proven experience in a similar administrative role supporting top-level executives 
• Strong organizational and time management abilities 
• Ability to prioritize tasks and work independently with minimal supervision 
• Discretion and confidentiality in handling sensitive information