Officer: Contracts Management at ATNS

Job description

• Contract Management – Manage contracts from the tendering phase to project close-out, ensuring a reduction in contract management costs. Review and ensure efficient allocation of new contract requests in line with ATNS internal policies to ensure compliance with the legal function’s turnover commitment.
• Manage contracts between suppliers/service providers across business in accordance with industry practices and legal requirements, and in compliance with supply chain management policies.
• Review, develop and draft contract language, including clauses, provisions, and attachments for use in current and future contracts, to ensure compliance with ATNS’ requirements.
• Draft and prepare a wide range of contracts to give effect to the intended outputs and outcomes. Draft, review and vet legal documents, including but not limited to, breach notices, letters of demand, acknowledgement of debt agreements, etc., to ensure that contracts are enforced and relationships with contracting parties are preserved.
• Execute follow-ups in terms of contract execution, coordinate correspondence with stakeholders, confirm receipt of communication and ensure compliance with regulatory requirements.
• Draft and review lease agreements to ensure that it meets the needs of key stakeholders and reduce the risk of disputes. Utilize a Contract Management System for the registration of contracts. Extract data from the Contract Management System to produce contract register reports consisting of a comprehensive list of all contract details and status.
• Issue notices to business for upcoming contract expirations to ensure that key stakeholders have control over their contract portfolio and optimize the Contract Management processes.
• Identify, track and accordingly update changes to contracts including amendments, modifications, and terminations. Maintain an updated record of all ATNS’s contracts drafted, concluded, reviewed, interpreted and vetted by the Legal function.
• Ensure that robust contract management and review processes and procedures are in place, identifying areas for improvement, managing and mitigating risk in the organization.
• Maintain records for correspondence and documentation in relation to active contracts as well as those in progress. Prepare regular reports on contract performance, including updates on outstanding issues, risk trends and provide recommendations for improvements to support informed decision making by the Contracts Manager
• General Administration – Draft legal precedents which include but are not limited to Data Protection Agreements, Non-Disclosure Agreements and Memorandum of Understanding. Provide support for projects within the contracts function, assist with planning, coordination, and implementation to ensure timely completion and successful delivery.
• Responsible for conducting a variety of legal research to stay informed of current industry practices and legal requirements. Provide training and support to internal stakeholders on contract management processes and industry best practice in accordance with the training plan.
• Coordinate with relevant internal functions, such as Legal, Supply Chain Management, IT and other business functions, to ensure timely completion of contracts and alignment with company goals. Serve as a link between the Contracts Manager and key stakeholders ensuring sound working relations and providing support and promote collaboration.
• Support the Contracts Manager in the preparations for internal and external audits and submission of required documents within agreed timeframes to ensure that there are no findings by the auditors
• Compliance and Risk Management – Utilize the Contract Management System to streamline the contract management process, track developments, and ensure compliance. Ensure effective maintenance of contractual records and documentation. Ensure legal processes are followed and that all contracts are compliant with relevant legislation.
• Identify and manage contractual risks and issues and provide appropriate mitigating solutions and recommendations. Develop, implement and maintain contract management policies and standard operating procedures. Inform key internal stakeholders on the contracts management process in order to ensure compliance and mitigate risks.
• Implement corrective measures where needed. Simplify complex contract concepts through effective communication to promote contract awareness and compliance throughout the organization. Conduct annual review of the Contract Management Policy and procedures
• Stakeholder Relations Management – Build and maintain sound relationships with key stakeholders. Communicate and engage with relevant stakeholders on a regular basis to facilitate collaboration and alignment.

Minimum requirements

Minimum Qualifications:

• LLB-degree or equivalent

Minimum Years of Experience: 

• Minimum 3 years’ post articles experience in contracts management

Apply by: 3 November 2025