Company:
University of the Free State
Industry: Education / Teaching
Deadline: Not specified
Job Type: Contract
Qualification: Bachelors, Masters
Experience: 1 year
Province: Free State
City:
Field: Administration / Secretarial
Duties and responsibilities
Administration: Evaluation and Applications:
- Ensure all documentation is filled out according to the list of required documents for accreditation.
- Verify the correctness of the supplied documentation for accreditation and verification status.
- Compile an inspection schedule for applications for the accreditation of Off-Campus student addresses.
- Fill all the inspection schedules.
- Send correspondence of the availability of accommodation to the Off-Campus Accredited Service Providers and update regularly.
- Assist with the verification of Off-Campus accommodation.
- Keep a record of all correspondence with Service Providers/students/SAPS/Mangaung Metro and all other parties.
- Ensure that files for accredited Service Providers are according to the requirements for the UFS Audit.
- Follow up on updated reports from the police/neighbourhood watch for the specific area/cluster.
- Follow up regarding the withdrawal of accreditation by applicants and provide them with the correct information on the re-application for accreditation.
Communication:
- Respond and send emails to all accredited addresses managed by Off-Campus Accommodation Service Providers.
- Answer the phone; deal with enquiries relating to accredited Off-Campus Accommodation addresses and take messages.
- Liaise with potential Off-Campus Accommodation Service Providers, students, and visitors, as well as answering queries.
- Inform the Off-Campus Accommodation Service Providers on the policies, procedures, protocols and directives of the UFS applicable to them.
- Deliver (via email) correspondence and documentation to potential Off-Campus Accommodation Service Providers for accreditation.
- Confirm the submission of the application for accreditation by the Service Provider.
- Send communication to Service Providers regarding the outcome of the inspection.
- Set up meetings with the Service Providers of accredited addresses and the Mangaung Metro.
- Communicate with students regarding their private accommodation applications.
Inspections:
- Confirm availability of Service Providers for pre- and post-inspections.
- Conduct inspections for applicants who comply with a minimum of 90% of the required documents for accreditation as approved by the officer for Off-Campus accommodation.
- Ensure that all inspections are conducted as per the inspection checklist provided by the officer for Off-Campus accommodation.
- Compile a report for each inspection conducted and its findings.
- Compile a weekly summary report on the outcome of the inspections conducted.
Inherent requirements:
- A bachelor’s degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7 in Building Science or Civil Engineering.
- A minimum of one (1) year’s relevant working experience related to the duties and responsibilities.
- A valid driver’s license (attach proof).
Recommendations:
- Postgraduate qualification.
- Experience in building inspections.
- Experience in construction projects.
- Experience interpreting building plans.
- Basic knowledge of relevant building legislation.
- Basic knowledge of rezoning/ consent use protocols.
Method of Application
Submit your CV and Application on Company Website: