HR Officer(Fixed-Term Contract) at ADvTECH

Job Purpose:

• To provide an efficient and effective Human Resources generalist function to line thus enabling them to meet their people strategy objectives.

Duties & Responsibilities:

Recruitment and Selection:

• Advertises jobs (all vacancies for full / part time employees and contractors) internally and externally.
• Liaises with recruitment agencies.
• Negotiates recruitment rates with recruitment agencies
• Screens applicants – in line with Employment Equity (EE) targets and approved People Strategic initiatives targets
• Ensures adherence to recruitment policies and procedures as well as South African Labour legislation.
• Sets up interviews.
• Conducts competency based Interviews.
• Conducts credential checks.
• Coordinates / administers psychometric assessments and job specific tests.
• Ensure all applicants have had feedback; i.e. regret letters, not successful but keep on data base letters etc.
• Prepares documentation for authorization in terms of approved Advtech Process
• Prepares Offer Letters
• Set up meeting with manager and applicant for Offer to be negotiated
• Upon receipt of the accepted Offer, prepare Contract and On-boarding pack
• Schedule Induction Session
• Schedule HR Induction session for first morning

 Performance Management:

• Coordinates and guides line managers on the performance management process.
• Ensures adherence to performance management guidelines Assists line managers with drawing up individual development plans.
• Assists line managers with drawing up succession plans.
• Assists line managers with coaching initiatives. 
• Conduct career path planning sessions. 

 Training and Development:

• Conducts staff induction.
• Conducts skills audits.
• Draws up training plans within approved budget
• Coordinates training in line with training plans.
• Assists and guides line managers with coaching and mentoring initiatives.
• Coordinates learnerships, internships and skills programmes.
• Calculates Return on Investment (ROI).
• Facilitates team building interventions.
• Liaises with Sector Education and Training Authority (SETA).

 Remuneration and Payroll:

• Ensure all staff, contractors, temps and casuals are paid within the agreed specified periods
• Assist line managers with payroll process within agreed to timelines
• Assist with the market research and other initiatives regarding market salaries
• Assist line managers with increase process to ensure fair and equitable annual increases
• Assist line managers with bonus process to ensure fair and equitable bonuses
• Ensure actual payroll expenses are within approved budget
• Generate, and analyse reports and proposals for rectification of problems.
• All variances must be reported in terms of standard approved processes
• Assist managers with the management of leave and other benefits.
• Prepare monthly Leave reports and highlight concerns, problems and deviations from approved processes and policies

 Industrial Relations:

• Advises and guides line managers on all staff relations issues
• Coordinates disciplinary, grievance and appeal hearings.
• Assists line managers with progressive discipline, i.e. absenteeism management and poor performance.

Minimum Requirements:

Qualifications

• Advanced Diploma/Bachelor’s Degree (NQF Level 7) in Human Resources Management, Industrial Psychology, or equivalent.

Experience

• 4 Years of Human Resources Officer – generalist experience.

Key Competencies:

• Problem Solving
• Planning
• Communication
• Recruitment and Selection Process
• Relationship Management
• Professionalism
• Follow-through
• Efficiency
• Confidentiality
• Multi-tasking