Director: SCM Contract Management at Department of Public Service and Administration

REQUIREMENTS :

• Minimum undergraduate qualification NQF Level 7/ B Degree in SCM/Procurement or in the related field of study. 5 years middle/senior management experience in SCM. 

DUTIES :

• Manage the development, review and maintenance of contract management policies, strategies and procedures. Undertake research on latest trends in the area of responsibility. Manage the development and implementation of effective and efficient procedures, strategies and policies in line with applicable prescripts.
• Determine and develop strategic intervention mechanisms where there are problems/ challenges to implement efficient, effective and uniform procedures and policies. Monitor and ensure compliance with applicable policies and procedures. Ensure the implementation of sound effective and efficient internal control system. Ensure provision of effective contract management, administrative services and compliance.
• Ensure that every contract should be managed throughout the Contract Life Cycle in accordance with the Contract Management Framework (CMF), General Conditions of Contract (GCC), Departmental Guidelines of Contract Management and Service Level Agreement (SLA) / Memorandum of Agreement (MoA). Ensure that the SCM Unit takes responsibility for Contract Administration and Supply Chain Performance in conjunction with the Project Managers.
• Ensure that SCM notify the branches of contract expiry to decide whether to renew / extend the contract or to re-advertise the requirement. Oversee the issuing of letters to service providers to propose remedies to address the poor performance and unsatisfactory Services and Goods. Oversee the submission of contract and bids register. Ensure contract administration and receipt of signed SLA. Ensure monitoring of supplier performance.
• Ensure that the Project Manager takes responsibility for day-to-day management and monitoring of a contract in line with the contractual conditions. Ensure that the project managers monitor the contractor performance according to the stipulations of the contract in delivering the Goods or Services on time, in the correct quantity and to the required standard. Manage the Directorate. Establish and maintain appropriate internal controls and reporting systems in order to meet performance expectations. Develop and manage the operational plan of the Directorate and report on progress as required.
• Manage performance and development of employees. Establish, implement and maintain efficient and effective communication arrangements. Compile and submit all required administrative reports. Quality control of work delivered by employees. Monitor the budget and expenditures for the Directorate. 

Method of Application
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