Caretaker: Halls (Pine Valley): (REF: COM 111) at Witzenberg Municipality

Salary: R 174 862.03 per annum (Post Level T6 of a Grade 4 Municipality)

Requirements:

• Grade 12
• Computer literate (MS Applications)
• 2 Years of relevant experience in a similar environment.
• A valid Code EB Drivers’ licence
• Good human relations, interpersonal, and communication skills.
• Ability to give attention to detail and ability to work under pressure.
• High level of responsibility and ability to handle conflict.
• Must be fit and healthy to carry out duties.
• Good eyesight, hearing, and speech ability, and must be mentally fit and able to do the work.
• Ability to move, lift, and carry reasonable weights with respect to furniture during cleaning operations.
• Fluent in at least 2 of the 3 languages spoken in the Western Cape, Afrikaans, English, or IsiXhosa.
• Please note: A performance agreement is also applicable to this position, whereby the employer reserves the right to institute a performance management program.

Duties:

• Receive instruction from the immediate superior on bookings scheduled for the hire of the Hall
• Verify that all requirements for the preparation of the Hall have been received
• Issue instructions to the immediate subordinates to commence with preparations after ensuring the Hall has been cleaned
• Complete a checklist of various items of importance to be in a good functional condition
• Report any visual damage found after functions to the immediate superior to be deducted from deposits
• Keep a record of all assets in the Hall and provide statistics to the immediate superior for budgetary reasons
• Ensure that all monies have been paid by lessees before allowing function preparations to continue
• Conduct inspections of the Hall prior to functions with the person renting the Hall prior to handing over the Hall
• Conduct a follow-up inspection upon receiving the Hall back
• Report any breakages found after functions to the immediate superior for further action
• Check all the items in the Hall and toilets to be in good working order
• Inform the immediate superior of any maintenance or repair work to issue Instructions for repairs and maintenance to be carried out
• Conduct checks to ensure the outside area surrounding the hall is well-maintained and free of litter
• Liaise with the immediate superior regarding functional feedback and solving problems
• Discuss function requirements with private persons, organizations, and instances renting the Hall
• Provide information regarding requirements from the Council for booking of the Halls
• Discuss the available equipment with Lessees and stipulate the conditions attached to it
• Liaise with subordinate staff regarding preparations to be carried out
• Communicate information to people making enquiries about leasing the Hall for functions
• Keep and maintain a filing system for all application forms for Hall rent
• Ensure that all monies due have been fully paid for the rent of the Hall
• Compile and submit reports on the functional operations carried out at the Hall
• Sign the rental funds and submit them to the immediate superior to allow/disallow the refunding of deposits
• File all correspondence for easy reference and possible future use
• Reply to the immediate superior on any written queries and complaints received
• Give instructions to the Worker to carry out cleaning and maintenance duties at the Halls
• Inspect the stacking of tables and chairs to ensure It is safe and neatly stacked
• Check on areas inside the Hall parameters for papers and cleaning work, and request the subordinate to perform the actions of cleaning and maintaining the grounds
• Refer all leave applications to the immediate superior for consideration and possible temporary replacements
• Ensure that subordinates are well-informed and understand the instructions given