Company:
Pick n Pay Stores Limited
Industry: Sales / Retail
Deadline: Sep 29, 2025
Job Type: Full Time
Qualification: Bachelors, National Certificate
Experience: 1 – 2 years
Province: Gauteng
City:
Field: Project Management
- Deliver the annual B-BBEE preferential procurement verification on time by running it as a structured project and maintaining audit-ready evidence, supplier certificate coverage, and clear stakeholder communications. Central coordinator/administrator with a practical understanding of B-BBEE requirements.
- Bachelor’s Degree/Diploma in Business Administration
- 1β2 years of Project Administration experience; B-BBEE exposure preferred (not mandatory).
- Excel (advanced)
- SharePoint/Teams
- SAP system
- MS Project/Smartsheet; basic automation experience (e.g., reminders) is a plus.
Competencies
- Excellent organising and communication skills
- Stakeholder management
- Attention to detail
Key Responsibilities
Programme & Project Management
- Own the 12-month B-BBEE procurement plan, Gantt, RAID, action log and change control.
- Run cadence: weekly working sessions, monthly exec updates, pre-verification readiness reviews.
βββββββEvidence & Document Control
- Maintain the evidence file index by element/sub-category.
- Enforce naming/version standards; ensure sample-to-source traceability.
- Manage secure repository (SharePoint/Teams) with appropriate access controls.
βββββββSupplier B-BBEE Coverage
- Keep a live register of supplier certificates/affidavits with validity dates and recognition levels.
- Ensure B-BBEE attributes are maintained in the SAP vendor master (levels, certificate numbers, expiry dates/ownership flags).
- Drive renewal campaigns; set reminders and system flags for expiries.
- Include B-BBEE artefacts in supplier onboarding requirements and contracts (admin follow-through).
βββββββData & Pack Preparation (admin focus)
- Receive Certificates from various departments.
- Compile clean submission folders per the rating agencyβs checklist (no ownership of data extraction).
- Maintain versioned workings and a clear, searchable index.
βββββββReporting & Communications
- Weekly health-check dashboards (milestones, risks, supplier coverage, evidence completeness).
- Concise comms to data owners and execs; post-verification summary with wins, gaps, next-cycle plan.
βββββββGovernance (light) & Continuous Improvement
- Keep SOPs/templates current; run post-mortems after each verification.
- Maintain a practical red-flag checklist for anomalies and escalate to the Head of Master Data Governance.
- Propose simple automations (alerts, expiry workflows, data checks) with IT/BI.
βββββββData Quality & Business Rules (SAP Information Steward)
- Design, maintain and version the B-BBEE business-rule library (certificate validity, expiry windows, mandatory fields).
- Schedule/monitor rule runs and scorecards; publish exception reports.
- Coordinate remediation SLAs with data owners and track closure to target.
βββββββB-BBEE Portal Training & Support
- Plan the training calendar, schedule sessions, coordinate invites, manage attendance and publish materials/recordings.
- Provide first-line support to portal users (internal teams and vendors where applicable); log/triage issues to IT/Portal owner.
- Maintain quick-reference guides, FAQs and how-to checklists; manage access requests with IT/InfoSec.
Closing date: 29 September 2025