Administrative Officer I: Tenders (P10) (Finance: Financial Support Services: Supply Chain Management: Contracts & Tenders) (Re-advert) at University of Johannesburg

Responsibilities:

• Ensure logistical arrangements for committee meetings, including setting up of meetings and monitoring of attendance.
• Ensure completeness and timeous submission of committee packs and agenda (Tender Committee, Procurement Tender Committee, Bid Specification Committee and Bid Evaluation Committee)
• Ensure timeous drafting of committee minutes (Tender Committee and Procurement Tender Committee) and handle correspondence with Project leaders on committee feedback and the status of their request.
• Review and ensure completeness of preferred and sole sourcing requests.
• Compile pre-payment submissions, as and when required.
• Ensure effective document storage, archiving and record management for tender related documents
• Attend to audit queries and provide required documentation.
• Ensure timeous execution of I-Proc’s.
• Load and send purchase orders to the end-user for (Contracts, Interim and Consultant orders).
• Ensure effective stakeholder engagement and communication with committee members, project leaders, managers and with peers.
• Ordering of office supplies, including stationery and groceries for the department as and when required.
• Proactively assess personal skills, knowledge, and competency gaps relevant to the procurement, tendering, and financial administration functions.
• Attend internal and external training programs, workshops, and seminars focused on procurement and supply chain.

Minimum requirements

• Diploma or Certification in Procurement/Logistics or Supply Chain Management or equivalent at (NQF 6).
• Three (3) to five (5) years’ relevant experience in Procurement/Logistics/Supply Chain.
• Experience working on the SCM modules, experience on Oracle will be an advantage.
• Three (3) years’ experience working within the SCM environment.
• Understanding of SCM system and principles.
• Understanding of the procure to pay processes.

Competencies and Behavioural Attributes:

• Communication Skills (Verbal and Written)
• Numeracy and accuracy
• People Management
• Attention to detail
• Planning and organising
• Computer Literacy (MS Office, Advanced Excel)
• Strong interpersonal relationships
• Analytical and critical thinking
• Honest and reliable

 Recommendations:

• Previous experience in a higher education environment will be an advantage.
• Committee Secretariate experience.