Accountant: Distribution Centre – Control Tower & Cross-Border at DHL Supply Chain

Role Outline

This position involves:

• Management of financial systems, procedures, controls, and team members.
• Facilitation of appropriate financial and operational actions.
• Implementation, monitoring, and control of financial information.
• Ensuring accurate and timely submission of monthly financial results.
• Directing, coordinating, and planning work activities of the team.
• Managing resources to optimize customer service.
• Check and authorize Accounts Receivable (AR) processing (within limits).
• Check and authorize Accounts Payable (AP) processing (within limits).
• Checking and processing of general ledger items.
• Management of claims.
• Weekly and monthly reporting and analysis.
• General Ledger reconciliations (income statement and balance sheet).
• Co-ordinating payroll inputs.
• Assisting finance and operations teams as needed.
• Co-ordinating with AR/AP teams for vendor openings and support functions.
• Petty cash control and reconciliation.
• Fixed Asset Register (FAR) control and management.
• Ensuring team member functions in AR, AP, and Proof of Delivery (POD) processing run smoothly and meet deadlines efficiently.

Key Responsibilities

• Ensure appropriate systems, procedures, and controls are in place and complied with, including input on Standard Operating Procedures (SOPs) for all processes.
• Accountability for all audits, ensuring appropriate management controls and corrective actions.
• Implementation and control of the ABC system, including extraction, interpretation, and management of information.
• Complete/prepare monthly operational reports for financial informational requirements, focusing on investigation and communication of results.
• Co-ordinate and monitor performance against budgets and monthly LE’s.
• Identify budget and LE variances and investigate causes, communicating with responsible finance officials.
• Capex control, including maintenance of the fixed asset register and regular physical verification.
• Co-ordinate source documentation for all financial accounting input required by Head Office, ensuring appropriate clearance of credit claims.
• Manage the Credit Review process, ensuring timely clearance of credit claims requested.
• Co-ordinate Service Level Agreement (SLA) submissions and performance commentary.
• Co-ordinate all payroll related inputs, including staff loans, leave records, and overtime.
• Provide functional support to management on operational and financial issues reporting.
• Provide key financial input to all Distribution Center (DC) projects, including post-implementation evaluation against objectives.
• Provide financial and commercial support to the division.
• Plan, direct, and control the division’s overall financial plans, policies, internal controls, accounting practices, and relationships.
• Direct functions such as Forecasting, Budgeting, Management Accounting, and Statistical data for financial/commercial reports.
• Appraise operating results in terms of Costs, Budgets, Operating Policies, Trends, and opportunities.
• Consolidate and review financial performance, balancing sheet, and cash flow monthly in accordance with GAAP and statutory requirements.
• Prepare full-year forecasts for corporate, including variance and sensitivity reporting.
• Assess adequacy and implementation of financial controls in line with corporate guidelines.
• Work with Business Unit management to develop strategic commercial opportunities for enhanced profitability.
• Maintain and enhance decision-making through the provision of first-class financial information based on strong internal control systems.
• Initial preparation of documentation for contract acquisitions, capex, and other commercial opportunities, including post approval processes.
• Support coordination of annual budget and quarterly forecast processes.
• Review and challenge local financial performance, assisting in budget and forecast compliance.
• Determine and implement performance analyses and reporting processes.
• Ensure accuracy and integrity of balance sheet reconciliation items and regular review.
• Supervise control and transaction processing within the business, ensuring accuracy and integrity of Oracle processes.
• Ensure compliance with all Group and local deadlines and requirements.
• Revenue management, ensuring timely billing of clients and appropriate follow-up on outstanding payments.
• Manage development and succession of financial personnel within DC structures.
• Provide direction and advice to the senior management team in relation to risks, commercial contracts, and business opportunities.
• Ensure compliance with financial and interrelated operational information.
• Submit monthly financial information accurately and timely to meet internal functions.
• Provide management assistance to the Distribution Center with appropriate levels of financial and administrative support, ensuring adherence to QMS.
• People Management    
• Working in a team environment.

Qualifications & Experience

• Matric – Essential.
• Degree Level Education preferred.
• Chartered Management Accountant / Diploma in Cost and Management Accounting.
• BCom with Management / Cost Accounting experience in an operational environment.

Expected Educational Qualification – CA.

• Achievement of operational performance as defined by customer contract and KPIs.
• Resolution of queries to orders and waybills.
• Performed administrative tasks in line with Standard Operating Procedures and safe working practices.
• De-briefing of drivers on return from deliveries.

DPDHL Core Competencies & Skills

• Excellent interpersonal skills.
• High level of communication.
• Ability to work under pressure.                            
• Maintains effective relationships with customers.
• Develops and delivers high quality / innovative products, services or solutions.
• Focuses on customer needs and gains their commitment.
• Gains management / colleague support to meet customer needs.
• Ensures strategies / plans are aligned and reflect others’ views.
• Develops strategies / plans aligned to broader organizational strategy.
• Communicates strategy.
• Establishes clear, challenging and achievable objectives.
• Aligns resources and the organization within own area of responsibility to achieve objectives.
• Regularly reviews and communicates progress against objectives and adjusts as needed.
• Champions continuous improvement and innovation.
• Inspires results and respect by empowerment, accountability recognition and rewards recognizing the contribution of others.
• Provides employees, colleagues and business partners with candid and regular feedback.
• Provides employees with development opportunities.
• Supports employees with career opportunities.
• Inspires others to develop themselves.
• Conveys a clear sense of personal goals and values.
• Actively seeks feedback to improve performance.
• Develops new skills and modifies behaviours based on feedback.
• Takes personal responsibility for career and development.

Languages

• English – verbal and written.

Method of Application
Submit your CV and Application on Company Website: