Accounts Clerk at Hire Resolve

Job Description

• A leading construction company is seeking a detail-oriented and experienced Accounts Clerk to join their Finance Department in Durban. The successful candidate will provide comprehensive accounting support across multiple construction projects, ensuring accurate financial records, timely payments, and compliance with company policies and regulatory requirements.

Responsibilites

• Prepare creditors, sub-contractors, and COD accounts for payments within designated timelines.
• Maintain accurate and up-to-date financial records for multiple construction projects.
• Forward remittance advice to suppliers upon completion of payments.
• Ensure all required approvals are obtained before processing payments.
• Reconcile creditor statements, purchase orders, and goods received notes to invoices.
• Manage and resolve queries with Site Managers and Administrators.
• Actively manage timely resolution of disputes, discrepancies, and supplier queries.
• Verify banking details with suppliers.
• Understand accruals and cut-off dates.
• Ensure outstanding delivery notes and GRNs are received from sites on time.
• Reconcile age analysis and ensure COD/advance payments are processed promptly.
• Ensure all outstanding credits from suppliers are received and processed.
• Prepare journal entries for various financial transactions.
• Perform general ledger reconciliations.
• Maintain cash books and reconcile bank statements; ensure accounts are balanced.
• Assist Finance Manager with processing and reconciling foreign exchange receipts and payments, ensuring compliance with exchange control requirements.
• Administer petty cash and employee expense claims, ensuring accurate reconciliations and approvals.
• Perform general banking administration including credit cards, downloading bank statements, and funding debit orders.
• Issue sundry and intercompany invoices and statements as necessary.
• Perform VAT reconciliations and e-filing.
• Implement effective control frameworks to manage financial accounting risks.
• Assist with month-end journals, reconciliations, and schedules for audit and reporting purposes.
• Prepare supporting schedules and documentation for internal and external auditors.
• Support Finance Manager and Accountant to ensure company operations comply with applicable laws, regulations, policies, and governance standards.
• Ensure company policies and strategies are uniformly understood and properly administered.
• Provide up-to-date information to Finance Manager for reporting to Exco.
• Work effectively within a team to ensure high-performance service delivery.
• Monitor bank accounts daily for fraudulent transactions and inform relevant staff.
• Electronically file and distribute supplier PoPs.
• Consistently and accurately file source documents.
• Review and validate supplier onboarding documents for compliance.
• Maintain travel claims spreadsheet, including trip logs, mileage, and fleet service management.
• Coordinate travel bookings (flights, buses, car hire, accommodation).
• Perform general administrative tasks.
• Assist with BBBEE compliance and administrative processes to support regulatory and reporting requirements.

Requirements

• Minimum of 3 years’ experience in a similar role.
• Good working knowledge of Buildsmart is essential.
• Construction industry experience advantageous.
• Excellent computer literacy (MS Word, Excel, PowerPoint, Outlook).
• Strong verbal and written communication skills.
• Excellent time management and ability to prioritize a demanding workload.
• Ability to work under pressure and meet strict month-end deadlines.