Manager: SCM Compliance at South African Bureau of Standards (SABS)

PURPOSE STATEMENT

• To plan and manage all supply chain management compliance in line with applicable SCM legislation on behalf of the SABS.

Minimum Requirements    

• Qualification
• Grade 12
• Diploma + Advanced Diploma / B-Degree in Supply Chain Management, Procurement, Purchasing or a related field  (NQF Level 7)
• Membership to a professional Procurement body e.g. CIPS (preferred)

Works Experiance

• 10 Years relevant SCM work experience within governance and compliance in the Public Sector.
• 3 years management experience

Duties and Responsibilities    

• Operational Management
• Contribute towards the development of a strategy for the Division and ensure alignment of this strategy with the plan for the SCM Compliance business unit overall.
• Ensure productivity is measured effectively against set objectives.
• Manage and ensure the drive of continuous improvement activities within area of responsibility.
• Manage the business unit and ensure that it contributes to the achievement of business objectives
• Manage operations effectively to deliver services within timelines and prescribed quality through effective resource management
• Use insights gained through business information to compile reports, and metrics to measure success and inform the business decisions within area of responsibility
• Put measures into place to improve productivity.
• Functional Management
• Maintain systems to ensure that compliance levels are maintained.
• Develop and manage monthly reporting and compliance schedules and proactively manage compliance exceptions.
• Provide relevant technical support to the Head: SCM.
• Develop, plan and implement relevant procurement compliance strategies.
• Identify and prioritize SCM compliance projects within area of control.
• Implement a system for monitoring and reporting non-compliance matters and issues.
• Lead, manage and develop processes for identification of non-compliance matters and issues.
• Perform regular internal control checks on all SCM activities.
• Manage the reporting of irregular expenditure on a monthly basis in accordance with the applicable prescripts.
• Manage and oversee all audit activities for SCM Unit.
• Manage and oversee the insurance contract for the SABS.
• Identify cost saving opportunities and manage the insurance risk including adequate cover for SABS.
• Ensure that all insurance claims are submitted and processed timeously.
• Ensure that all payments to the Insurance Broker are completed and submitted on time to limit the insurance risk to SABS
• Provide compliance oversight of the SABS tender committee and maintain records of the committee.
• Develop, review and implement all SCM policies to ensure compliance in line with legislation and directives.
• Provide technical analysis and compliance reporting to enable decision making by senior leadership.
• Provide oversight and management of the SCM related systems.
• Engage with National Treasury on issues of SCM compliance within SABS.
• Risk and Compliance Management 
• Ensure the mitigation of the business unit’s risk profile through the application of fraud controls and risk prevention principles and implementing of sound governance and compliance processes and tools to identify and manage risks.
• Responsible for the coordination and maintenance of SCM risk register and quality risk management in line with regulatory requirements.
• Monitor changes in the regulatory environment and ensure that appropriate operational controls are implemented to address new requirements.
• Support and provide evidence to all internal and external audit requirements.
• Oversee the maintenance and enforcement of related Service Level Agreements to minimise business risk and ensure business continuity.
• Ensure adherence in the team to all relevant laws, policies and Standard Operating Procedures throughout the organisation.
• Financial Management
• Provide input in the planning and compilation of the business unit annual budget aligned to the tactical delivery plans to support the implementation of set objectives.
• Ensure the effective implementation, management, monitoring of the business unit’s budget, and mitigate and report on any variances.
• Ensure the deployment of proper financial controls to manage the business unit budget.
• People Management
• Proactively manage all direct reports in order to ensure that the strategic objectives for the division is met.
• Maintain excellent human capital performance through employee empowerment, skills development and retention and succession planning within the team.
• Maintain an environment where employees respect and adhere to company standards of integrity and ethics by integrating these values into all processes, procedures and practices.
• Manage and lead SCM Compliance by providing clarity of vision; prioritising resources; facilitating alignment of the team; managing non-performance, driving a customer-centric performance culture, setting appropriate KPA’s and ensure the cascading thereof throughout SCM Compliance and driving their achievement; inspiring commitment; encouraging mutual support; and enabling development opportunities
• Implement a learning culture within scope of control.
• Drive performance management in line with the SABS policy within the team, and address performance challenges and develop subordinates to meet the expected performance standards.
• Be the change champion for all SCM Compliance -wide change, culture and diversity projects and programmes
• Recruit and retain key talent and other critically skilled personnel to manage internal processes and oversee the tactical, daily analytical work of the team.
• Implement a learning culture within scope of control.
• Stakeholder Management
• Identify and mitigate internal systems and procedural barriers to enhance excellent customer service.
• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
• Represent and participate in the organisation’s committees and tasks teams when required.
• Convene, chair and attend meetings and present findings and business cases to relevant stakeholders when required.
• Manage and resolve operational complaints through timeous resolution and/or escalation as required
• Provide technical support and advocacy on SCM Compliance related matters to the organisation
• Ensure the documentation of all stakeholder engagements to ensure continuity for future engagements.