Snr Administrative Officer: ERWM22666 at City of Ekurhuleni

Minimum Requirements:

• Degree in Business Administration or any Management/Administration related NQF7 qualification
• 3 – 5 years’ experience in a high-volume administrative environment.
• A management Development certificate will be an added advantage

Core Responsibilities:

• Execute administrative support for the Divisional Head
• Manage high level admin functions, coordinate divisional schedules, assist with executive correspondence, and support Senior Management Team
• Coordinate internal meeting schedules and engagements for the Divisional Head
• Manage incoming executive correspondence and track action items
• Safeguard the integrity of divisional submissions and reduce the risk of returns or audit flags
• Ensure HR and financial submissions meet policy and document standards
• Facilitate the consolidation of performance, audit, council, and other strategic reporting requirements for sign-off and submissions
• Ensure Parks and Cemeteries division complies with internal reporting frameworks and provides timely, accurate repots
• Maintain divisional compliance with HR processes and support consistency across units
• Manage the Divisional Head’s administrative calendar and supporting key divisional engagements
• Coordinate responses to councillor queries, petitions, public complaints, and audit-related communication
• Track divisional compliance requirements and prepare audit ready files in coordination with other admin staff
• Ensure Parks and Cemeteries maintain a professional and coordinated relationship with internal stakeholders
• Ensure consistency in administrative processes and templates across all sections
• Log all incoming and outgoing submissions to the Divisional Head’s office in a centralized register
• Ensure the Divisional Head and SMT are prepared and informed for all external engagement
• Maintain a register of SMT meeting decisions, track action items, and coordinate updates across units
• Improve accountability and ensure follow-through on operational or strategic decisions

Closing Date : 2025-11-05