Regional SHEQ Specialist at Adcorp Holdings Limited

Job Description:

• The Regional SHEQ Specialist is responsible for the Management of Quality, Environmental, Health and Safety, legal compliance programmes and related issues across all Adcorp business units.
• Responsible for ensuring that the business complies with all relevant SHEQ legislation, company policies and procedures, minimum requirements and permit requirements.
• Coordination of the implementation, maintenance and administration of the SHEQ management system across all Adcorp business units. Maintain certifications and develop/manage site project SHEQ plans.

Minimum Requirements:

Experience:

• 3 – 5 years of working experience as a Safety Officer or Specialist
• Extensive Knowledge of SHEQ
• Strong Reporting ability
• Incident Investigation
• Risk Assessment
• SHEQ Audit/Inspections
• Experience in working with DOEL or DMRE Inspectors
• Experience in submitting COID cases and liaising with the Commissioner is essential.

Qualification:

• Matric (Grade 12)
• National Diploma in Safety Management essential
• SAMTRAC advantageous
• Registered professional with recognized bodies advantageous

​​​​​​​Additional requirements

• Valid driver’s license and own car essential

Roles and Responsibilities:

Safety, Health, and Environmental Management

• Coordination of SHEQ service providers and rules surrounding the site coordination,
• Review compliance to regional rules and regulations and ensure that SHEQ officers are informed surrounding rules and implementation requirements,
• Ensure that SHEQ meetings are held, recorded and document controlled;
• Consolidate meeting outcomes and KPI’s,
• Ensure / enforce contractors’ compliance nationally,
• Ensure and enforce the investigation of incidents and accidents nationally,
• Provide the management team with an incident summary on a monthly basis,
• Assist management with the implementation of the SHEQ management system across all Adcorp business units,
• The development of SHEQ Management system to accommodate changes in legislation and Industry Standards;
• Ensure SHEQ document and data control systems are maintained by the responsible persons;
• Promote SHEQ Awareness on a national basis and the development of a SHEQ awareness program,
• Monitor audit findings and recommend corrective and preventative actions;
• Conduct and facilitate risk assessments;
• Issue Non-conformance’s where required;
• Assist with the development of SHE files.
• Assist with the reporting of incidents and manage the administration surrounding the incidents.
• Ensure management set objectives and targets for SHEQ compliance in the division;
• Evaluate  and communicate the effectiveness of SHEQ management plans and provide management with reports,
• Coordinate and enforce the development of a health and safety training program,
• Implementation of an incident reduction program across all Adcorp business units,
• Ensure that all Section 24 reportable incidents are investigated and reported to the relevant authority by yourself within the prescribed periods,
• The development of a client specific SHEQ Management Plan
• Develop and empower employees to take ownership of the SHEQ Management system.
• Conduct regular awareness training on all sites.
• Ensure health and safety representative, first aider, fire fighter and handling of hazardous material training is up to date.
• Train employees and management on the use and requirements of the electronic platform.
• The coordination of the system across all business units and their respective sites within the portfolio.
• Assign and track licenses/authorizations issued on the system.
• Set workflows on the system.
• Further development of the system subject to the directions of the Group SHEQ Manager.
• Serve as SHEQ systems support to the various operating entities regarding the system and its content.
• Serve as the contact between IT and the various operating entities regarding the electronic system.
• Upload awareness material onto the system on a scheduled basis.
• Develop awareness material when required.
• Track upload performance of each operating entity at continues basis.
• Request outstanding information via phone and mail.
• Escalate outstanding information to the Group SHEQ Manager.
• Generate and workflow scheduled reports to the various clients, operating entities, management teams and committees subject to the approval of the Group SHEQ Manager.
• The upload of revised information to keep the system relevant.
• Report any and all matters of concern to the Group SHEQ Manager immediately.
• The complete maintenance of the COID register for all operating entities within the portfolio.
• Training of all employees regarding COID incident reporting and management.
• Create awareness surrounding COID in all business encounters.
• Serve as a single point of contact for all COID incident related matters.
• Track upload performance of medical reports, progress reports, final medical reports and resumption reports.
• Manage all logs within the prescribed time frames (Internal and COID).
• Request outstanding information via phone and mail.
• Escalate outstanding information to the Group SHEQ Manager and relevant line manager.
• Complete COID forms when required.
• Review, validate and approve all COID information captured onto the system.
• Serve as the contact between the third party COID incidents report/processing service provider and the business units within the portfolio.
• Serve as the contact between the Compensations Commissioner and the business units within the portfolio subject to the direction of the Group SHEQ Manager.
• Report any and all matters of concern to the Group SHEQ Manager immediately.
• Generate and workflow scheduled reports to the various clients, operating entities, management teams and committees subject to the approval of the Group SHEQ Manager.

On-site SHEQ development implementation and maintenance

• Review compliance to SHEQ rules and regulations (audits and inspections).
• Ensure that SHEQ meetings are held, recorded and document controlled.
• Ensure / enforce contractors’ compliance.
• Conduct accident investigations when required.
• Assist management with the implementation of the SHEQ management system.
• Assist in updating the SHEQ Management system to accommodate changes in legislation and Industry Standards.
• Ensure SHEQ document and data control systems are maintained by the responsible persons.
• Promote SHEQ Awareness.
• Monitor audit findings and recommend corrective and preventative actions
• Conduct and facilitate risk assessments.
• Issue Non-conformance’s where required.
• Maintain control and training registers.
• Maintain site safety files (where applicable).
• General filling of all documents received where applicable,

The development of regional reports:

• Client SHEQ Management Reports,
• Incident reports,
• Section 24 and 25 reports,
• Training reports,
• Department of labour notice progress reports,
• The control and record keeping of all commercial compliance information within Adcorp.
• The control and record keeping of COID related information derived from the reporting process.
• The maintenance of all systems according to the Control of Documented Information Core Procedure.
• Establish and build a relationship with key stakeholders and business representatives;
• Communicate and provide feedback regularly to client and resolve client and queries timeously
• Work closely with the Client SHEQ Management team to ensure alignment on all SHEQ activities
• Align all SHEQ activities to Group core values

Quality Management Systems

• Integrate all documentation and quality systems within Adcorp.
• Customize systems where required to meet the needs of clients.
• Coordinate Quality Officer Efforts.
• Advice operations on steps to be taken to maintain SHEQ systems.
• Work closely with team leaders to ensure consistency of quality.
• Maintain certification with relevant international standards where required and ensure that ISO Standards are implemented and maintained.
• Audit and review systems on a scheduled basis to assure compliance.
• Report audit findings to the management team
• Schedule SHEQ Committee meetings
• Work closely with departmental managers to ensure staff are working in compliance with internal policies and procedures, external client expectations
• Compile Reports on Safety, Health, and Environmental and Quality statistics on a weekly and monthly basis.

The systems include, however, is limited to the following:

• Development and control of documented information.
• Management review.
• Project quality plans.
• Safety, Health, Environmental and Quality risk assessments.
• Non-conformance management.
• Electronic systems coordination and training.
• Management and employee systems training.
• Product realization.
• Establishment, maintenance and reporting of monitoring and measurement systems.
• Management programs.
• Infuse quality management into procurement programs.
• Infuse quality management into recruitment programs.
• Coordinate the investigation and reporting of client complaints, services performance, and reliability
• Promote continual improvement by analysing data and measuring and driving performance
• Perform other SHEQ duties as assigned
• Prepare monthly SHEQ newsletters and Group stats

Systems Automation

• Implementation of successful programs within the businesses following the direction of the Group SHEQ Manager.
• Maintenance of systems. 
• Training operations and site-based SHEQ staff on the use of systems.
• Promote quality electronic systems.
• Report any system deviations immediately.

Compliance Analytics

• The review of all quality text in the legal document review process.
• Engage clients where required to resolve any Quality contractual issues.
• Perform internal audits to schedule.
• Report all non-conformances in the prescribed manner.
• Perform any other compliance-related audits at the instruction of the Group SHEQ Manager.
• Compile audit reports.
• Follow-up on non-conformances.

End Date: October 9, 2025

Method of Application
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