Project Administrator: Departmental Programme Office, Ref No. DOI 133/2025 at Western Cape Government

Job Purpose    

• The Department of Infrastructure, Western Cape Government has an opportunity for a suitably qualified and competent individual to support the departmental programme and project management (PPM) office.

Minimum Requirements    

• An appropriate National Diploma/B-Degree (equivalent or higher qualification) in a relevant field such as Project Management/ Public Administration/ Business Administration/ Built Environment (e.g. Construction Management, Civil Engineering)/ Information Management or similar
• A minimum of 1 year proven experience in project administration or coordination
• Experience should include: Working within a structured project/programme management environment; Using project management systems (e.g. PCS, MS Project); Supporting financial tracking, reporting, and documentation
• Coordinating meetings, stakeholders, and project logistics.

Recommendation    

• None. 

Key Performance Areas    

• To assist Project /Programme Manager with all aspects of project administration; and to report to and keep the manager fully informed of developments. This role includes ensuring compliance with project management, legislative processes, and systems governed by DOI Project Management standards; The DPO conducts program assurance reviews using the Project Controls System (PCS) that forms part of the eMerge Technology System and provides overall project management guidance; Render a general administrative support service to the Departmental Programme Office (DPO) Directorate; Assist the Directorate in carrying out administrative activities, both general and project related; Assist with secretariat functions at Directorate meetings, which include setting up meetings, drafting agendas, compilation of the minutes, editing presentations and circulating these to the members of the meeting; Assist the Directorate with the preparation and consolidation of financial inputs received from line managers for the facilitation of resource utilisation of projects; Provide support to the DPO in terms of Financial Management; Monitor, control and report on expenditure in the Directorate as well as project expenditure; Timeous and accurate registration of all project information (including financial) on the Project Management Information System; Establish and maintain project documentation library, this includes providing document management support, the identification, change control, and administration on all project-related documents; Perform quality reviews; Perform System training; Keep the manager fully up to date with all developments, and track and report on overall project progress; Assist with technical user support; Assist the Project/Programme Manager to implement new processes and  procedures; Work closely with line and project and programme managers to provide project administration support throughout the project lifecycle. 

Competencies    

Knowledge of the following:

• Project management; Application of relevant legislation; Departmental Strategic and Service Delivery Plan
• Departmental objectives; Departmental operational Strategies
• Ability to manage information; Principles and processes for providing support
• Computer literate (highly proficient in all MS Office applications, including MS Project)
• Written and verbal communications skills
• Demonstrated ability to support Project/Programme Managers across all phases of the project lifecycle, including scheduling, progress tracking, and reporting
• Ability to consolidate financial inputs, monitor and control expenditure, and produce accurate financial reports for both Directorate and project-specific activities;
• Competence in establishing and maintaining a project documentation library, applying change control procedures, and conducting quality reviews; Advanced knowledge of System Administration
• Strong written and verbal communication skills, including drafting agendas, compiling minutes, editing presentations, and facilitating effective meeting logistics
• It will be advantageous to have a valid (Code B or higher) driving licence.
• NB: People with disabilities that restrict driving abilities, but who have reasonable access to transport, may also apply.

Remuneration    

• R 325 101 – R 382 959 per annum (Salary level 7)

Closing Date    

• 2025/10/20