Finance Administrator (Post Level 10) at Stellenbosch University

Company:

Stellenbosch University

Stellenbosch University

Industry: Education / Teaching

Deadline: Sep 30, 2025

Job Type: Full Time

Qualification: National Certificate

Experience: 3 – 5 years

Location: South Africa

City:

Field: Administration / Secretarial, Finance / Accounting / Audit

Duties/Pligte

Managing AVReQ’s Budget:

  • Managing and overseeing AVReQ’s annual operational budget.
  • Administrating and loading all remuneration for contract staff and tutors.
  • Preparing and submitting regular budget forecasts based on AVReQ’s planned activities and strategic objectives.
  • Assisting AVReQ’s management team with strategic financial planning.
  • Making national and international travel arrangements for staff and associates.
  • Identifying and booking caterers for AVReQ events.
  • Processing all financial transactions (including purchase orders, invoices, and research income and interest on funds).
  • Capturing all financial information in compliance with SU’s system and keeping up to date with changes in SU’s financial systems and policies.
  • Providing administrative and financial support for the preparation of financial reports for grant funders.
  • Facilitating creating cost centres for opening and closing grant accounts.
  • Capturing and processing scholarships, bursaries, and stipends for AVReQ’s students and postdoctoral fellows.
  • Ensuring accurate and timely disbursement of scholarship funds, in liaison with the University’s Postgraduate Office and Student Fees Division.
  • Responding to queries from students and postdocs regarding their scholarship payments.

Job Requirements/Pos Vereistes

  • A relevant administration qualification (e.g. National Diploma or equivalent).
  • At least three to five years’ relevant experience in financial administration within a higher education or research environment, preferably at Stellenbosch University.
  • Demonstrable knowledge of SU’s financial systems, NRF funding systems, or other higher education environments.
  • Understanding of financial management, budgeting, and reporting.
  • Attention to detail in entering and checking financial information to ensure accuracy.
  • Proficiency in SU’s financial management systems, Microsoft Excel, and other relevant office software.
  • Excellent planning, prioritisation, and time management skills.
  • Problem-solving skills and capacity for proactive approach to identifying discrepancies and knowing which departments to consult in the SU finance structure to resolve discrepancies.
  • Verbal and written communication skills, particularly interpersonal skills and the ability to maintain positive working relationships with colleagues, external partners, researchers, and students.
  • A high level of integrity, ethical conduct in relationships with researchers that requires transparency in the management of their fund’s information.

Closing Date 19-Sep-2025

Test Officer – (Fluid Technology and Alternative Energy) at South African Bureau of Standards (SABS)

Engineer (Post Level 8) at Stellenbosch University