National DC People Support Coordinator (Northern Suburbs (Cape) at PEP

Description

• The National DC People Support  Coordinator is the central administrative and coordination anchor for the People Support function across all National (DCs). This role is critical in ensuring all DC people processes—from hiring and onboarding to reporting and training—are executed efficiently, accurately, and consistently, maintaining a focus on improving communication and standardization across the DC.

Key Responsibilities
Administration & Reporting

• Record Management: Maintain and audit comprehensive employee files and documentation (physical and digital) for all DC staff, ensuring data integrity and compliance with data privacy regulations.
• Data Accurately process all DC-related HR transactions  including new hires, terminations, transfers, leave, and disciplinary actions.
• Metric Compilation: Compile and maintain regular PS reports and dashboards on key metrics, such as absenteeism, staff turnover, recruitment status, and headcount, for weekly and monthly review.

Coordination & Communication

• Induction & Onboarding: Coordinate the logistical and administrative requirements for new DC employee inductions, ensuring all required paperwork, system access, and introductory training schedules are in place.
• Training Logistics: Act as the coordinator for all DC training initiatives, managing attendance lists, booking venues, organizing materials, and tracking completion records.
• Policy Dissemination: Coordinate the effective communication and distribution of new HR policies, procedural changes, and benefits information to DC management and staff.
• Key in co -ordinating and planning  national events 

Presentation & Communication Support

• Presentation Preparation: Design, compile, and prepare high-quality presentations  for HR/DC leadership meetings, training sessions, and strategic reviews. This includes summarizing data, creating visually engaging slides, and ensuring content clarity.
• Meeting Support: Schedule, coordinate, and document minutes for key HR and operational meetings related to DC staffing and people management.

Requirements
JOB INCUMBENT REQUIREMENTS 

• A National Diploma or relevant qualification in Human Resources, Business Administration, or a related field.
• Minimum of 2-3 years of proven experience in an HR administration or coordination role, preferably within a high-volume industrial or distribution/logistics environment.
• Advanced proficiency in Google Sheets/Excel and Google Slides?PowerPoint for data analysis and presentation compilation. 
• Competencies required: Decision making; Business Acumen; Solutions-focused; Planning, organising and control; Negotiation and Influencing; Communication skills (both written and verbal); Stress tolerance; Leadership, Mentoring and Coaching skills