YES Intern – Office Administrator at Giesecke+Devrient

PURPOSE OF THE JOB:

• The Junior Office Administrator will support the Perso Bureau team with day-to-day administrative tasks, helping to ensure smooth operations and accurate documentation. This entry-level role is ideal for someone who is organized, eager to learn, and ready to grow within a secure and fast-paced production environment. The key responsibilities of the position are as follows, but not limited to:
• Coordinate and manage daily office operations, including scheduling, filing, and correspondence.
• Maintain accurate records of office documentation.
• Support inventory tracking and stationery supply management.
• Assist with internal and external communication, including meeting coordination and minute-taking.
• Ensure compliance with internal Standard Operating Procedures and administrative protocols.
• Prepare reports and presentations as required by the Office Manager.
• Liaise with cross-functional teams to support departmental efficiency.
• Provide administrative support during audits and inspections.
• Maintain confidentiality and professionalism in handling sensitive information.
• Support audits and compliance checks related to administrative processes.
• To be considered for this role under the “Yes4Youth” Learnership program, the following requirements are non-negotiable
• Ideal candidates should be unemployed at the time of contracting.
• Must qualify as Youth candidates and therefore must be between the age of 18 – 34.
• Must meet the definition of “Black People,” as defined in the Broad-Based Black Empowerment Act 53 of 2003, as amended by Act 46 of 213.
• Must not have previously participated in a “Yes4Youth” program.

MINIMUM ACADEMIC QUALIFICATIONS:

• National Diploma or NQF Level 6 in Office Administration, Business Management, or a related field.

PROFESSIONAL EXPERIENCE:

• 0–1 year experience in an administrative or office support role. Internship or learnership experience will be considered.

KNOWLEDGE, SKILL & ABILITIES:

• MS Office (Outlook/ Project / Word / Excel / PowerPoint/SharePoint).
• Strong attention to detail and analytical skills is a prerequisite
• Good communication and teamwork abilities.
• Business etiquette and professional conduct is essential.