Administrator: Projects at BCX

Core Description

• To provide administrative support during the execution of IT projects. This includes the scheduling of meetings, maintenance of databases, monitoring project progress and general project administration. 

Key Deliverables / Primary Functions

• Schedule and coordinate project meetings and workshops, securing meeting rooms and the applicable equipment required. 
• Prepare agendas, attendance registers and relevant documentation for meetings; take minutes at meetings and distribute to relevant parties. 
• Type up project documentation and create and maintain project files to ensure that both hard and soft copies of documentation are always up-to-date and available. 
• Coordinate the communication and / or distribution of project related information / documentation to the relevant parties through e-mail, fax and telephone. 
• Continuously follow-up on project deadlines and issue status reports and provide detailed feedback to team members on project status, as and when required. 
• Coordinate travel arrangements inclusive of flights, car hire, accommodation, and forex. 
• Compile and consolidate project timesheets and file for record keeping. 
• Assist the Project managers and management with the monthly WIP recons and inputs 
• Organise all stationery and supplies for the relevant project. 
• Assist in the gathering of initial project information and register the project on the relevant systems. 
• Maintain and up-to-date and accurate project register with regards to risks, lessons learnt, etc. 
• Deliver PWA and SharePoint data steward administration support

Core Functional Skills & Capabilities

• Computer Literacy
• Administrative
• Communication
• Documentation Management
• Time management
• PWA Administration
• Core Behavioural Competencies
• Culture Match
• Job Match
• Relating and Networking
• Working with people
• Delivering Results & Meeting customer expectations
• Analysing
• Presenting and Communicating information

Minimum Qualifications

• NQF 4: Grade 12 National Diploma
• Additional Education -Preferred /Advantage

Experience

• 2 years’ experience in Project Administration or relevant similar field.

Certifications

• Professional Memberships in Relevant Industry

Level of Engagement & Span of Control

• Span of Control    0
• Level of Engagement    Interact with similar levels at client and various stakeholders within BCX

Special Requirements / Employment Condition

Workplace / Physical Requirements

• Hybrid Remote Worker
• Non-Billable