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Uganda: Regional Technical Referent (fleet management) – one year contract, renewable

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Organization: Médecins Sans Frontières
Country: Uganda
Closing date: 02 May 2019

As a regional technical referent, you will be the primary adviser in the area of fleet management for OCG operations in the region. You will apply your expertise into field projects and provide technical support to coordination and field teams in the region. Your actions will be guided by:

  • The operational objectives of the missions in the region

  • MSF institutional policies, guidelines, protocols and procedures

  • Coherence of the regional fleet management structure

You will be the expert in workshop management, spare parts and stock management, fuel management, fleet composition strategy.

The Motorized Fleet scope includes assets (Light vehicles, trucks, motorcycles, generators, motor pumps…), HR (Drivers, Mechanics…), infrastructures, spare parts/consumables and protocols.

Moreover, you will conduct trainings on related MSF protocols and develop a pool of mechanical experts in the region. You will also advise on the career development of the mechanical experts.

Your Responsibilities:

  • In liaison with the Technical Referent located in Headquarter, contribute in defining and improving institutional tools (policies, guidelines, SOPSs) by providing feedback based on your experience
  • At the request of the coordination teams in the missions and based on the terms of reference established by Logistics Coordinators conduct assessments in the region
  • Proactively develop and propose overall field visits schedules and suggest any relevant changes based on operational needs
  • Provide technical support to Logistics Coordinators in the region with help from the Technical Referent located in Headquarter, particularly in:
    • assisting missions in their Fleet Management strategy and long-term planification, including their annual budget and Plan Of Action
    • assisting missions in the design and management of fleet management infrastructure (workshops, administration, HR, spare part stock management and fuel management)
    • supporting missions in the management of spare parts and the concrete planning and definition of spare parts periodical orders (frequency, content, validation of spare parts and service suppliers)
    • providing tailor-made trainings in missions, including drivers’ training
    • carrying out evaluations and validation of local service providers and suppliers (service, parts, fuel and lubricants)
    • assisting missions in the definition and implementation of country specific fleet management policies
  • Provide advice on the implementation of the ensuing technical projects in the region and conduct analysis of the project components related to fleet management on an annual basis
  • Develop specific expertise in the region related to fleet management: assessing local actors, resources and regulations and defining best practices according to the region’s specific requirements
  • Implement institutional policies, procedures, tools in the region
  • Draft visit reports and annual activity reports
  • Create coherence in the regional fleet management infrastructure and advise on possible mobility of resources in the region
  • In collaboration with training managers, contribute to the definition of training content and facilitate the sessions:
    • increase and standardize “individual training” scheme for Operational Logisticians (Logistics Coordinators, Logistics Team Leaders, Logistics Managers) and specialists (Workshop Managers and Supervisors, Mechanics)
    • provide training on new technical and organizational topics such as “diagnostic training”, “generators training”, “special vehicles trainings”, “Fleet management for head of drivers”
    • maintain capacity to host and facilitate OCG and other OCs trainings
  • When requested, participate in emergency operations in the region
  • Participate in the intersectional working dynamic (support other MSF sections in the country if needed)

Depending on our activities and needs, your responsibilities may be adapted and evolve according to the specificities of the region.

You will not be facing these challenges alone — other MSF team members, both international and locally hired staff, will provide technical support, including extensive guidelines and protocols.

You will report to the Head of Mission as line manager and to the Technical Referent at Headquarter.

Your Profile

· Essential degree and specialization on area of fleet management

· Technical education in automotive mechanics is an asset

· Mandatory international experience of minimum 2 years in fleet management

· Mandatory previous international experience in humanitarian field projects with other international organizations

· Previous experience with MSF is an asset

· Experience in mechanics TOYOTA Land Cruiser is an asset

· Good command of project management and training-related knowledge

· Fluency in English and French

· Computer literacy (MS Office)

· Commitment to MSF’s work and values

· Previous team management experience

· Strong organizational skills

· Strong team player and communicator

· Willingness to work in all kinds of contexts worldwide, including unstable areas

· Adaptable and able to work in a multicultural team

· Flexible and able to manage stress

· Self-driven with a solution-oriented approach

· Ability to train others

MSF offers

As an MSF employee (expatriate) leaving to the field, you will receive:

· An exciting work experience as your skills will make a difference to the people around you

· Contract duration for 1 year, ideally starting from May 2019

· Remuneration based on previous work experience and country of residency

· Attractive family package and welfare coverage, such as medical care and vaccination package, accident insurance, including repatriation – depending on the family status

· 30 days of holiday per year

· Accommodation

· Per-diem (calculated according to local cost of living) to cover food and daily expenses

· Travel costs and visa administration

· Detailed briefing

· Psychosocial assistance before, during or after mission

· Debriefing and personal career planning as well as training opportunities

About MSF

Working with MSF is helping people in danger in the field. Your skills are needed in the context of primary health care (natural catastrophes, population displacements), chronic conflicts or within the scope of particular medical projects.

By joining MSF, you are committing yourself to a recognized international associative movement, with a specific approach to humanitarian help. You advocate for the situations you have seen on the field. You benefit from a personalized carrier follow-up, you develop competencies and on the long term gain responsibilities.

For more information on our recruitment criteria or working conditions, you are welcome to check our website: https://www.msf.ch/en/work-with-us

MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association.
Each individual working with MSF does it out of conviction and is ready to uphold the values and principles of MSF.** For more information on the MSF Charta, please read here: http://www.msf.org/en/msf-charter-and-principles

How to apply:

Interested candidates should forward their complete application (resume and letter of motivation) to recruitment@geneva.msf.org, stating “Regional Technical Referent” in the subject line.

The deadline for applications is 2nd of May 2019

The applications will be treated confidentially.

Only short-listed candidates will be contacted. For more details on the job offer or MSF, please visit www.msf.ch

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