Administrative Assistant Career Jobs – The Open Society Initiative for Eastern Africa (OSIEA)

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Organisation: The Open Society Initiative for Eastern Africa (OSIEA)
Duty Station:  Kampala, Uganda
Reports to: Administrative Officer
The Open Society Initiative for Eastern Africa OSIEA’s particular focus will be on pastoralism, land tenure governance, food systems and market access, governance and anti-corruption climate change and a fair investment framework. The Open Society Initiative for Eastern Africa promotes vibrant, tolerant democracies in the region by awarding grants, developing programs, and bringing together diverse civil society leaders and groups. The Open Society Initiative for Eastern Africa (OSIEA) is implementing the health and rights program which advances health rights in the region and current areas of focus include maternal health, harm reduction, palliative care, access to medicines, and health rights of marginalized populations.
Job Summary:  The Administrative Assistant will provide administrative and finance support to the Uganda country office.
Key Duties and Responsibilities: 
  • Manage and oversee office administrative, and finance operations and policies in the Uganda office. This will include settlement of financial bills that fall due.
  • Provide general logistic support to the Uganda office and ensure the smooth running of the office.
  • In consultation with the Administrative Manager, research, negotiate and renew all office suppliers.
  • Order and procure all necessary office supplies and services.
  • Ensure compliance with all legal and administrative requirements, including local authority licenses, registration requirements, etc.
  • Process work permits and immigration related matters for foreign staff.
  • Hire and supervise any part-time administrative staff in office.
  • Assist in preparation of meetings, conferences and seminars.
  • Support the HR and I.T functions when called upon.

Qualifications, Skills and Experience: 
  • The ideal candidate must hold a Basic degree Business Administration/finance or a related field
  • A minimum of three to four years of work experience in a similar field.
  • Extraordinary initiative, creativity and capacity to think strategically.
  • Ability to communicate clearly and effectively with a diverse array of people.
  • Team spirit and respectful working and decision-making style.
  • Ability to manage several simultaneous projects in a fast-paced environment.
  • Strong organizational skills and close attention to detail.
  • Integrity, diplomacy and professionalism will be essential.
  • Willingness to travel as needed.
All suitably qualified and interested candidates are encouraged to send their updated resumes and cover letters to
Deadline: 8th March 2019

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